{"id":16396,"date":"2025-06-13T08:19:54","date_gmt":"2025-06-13T06:19:54","guid":{"rendered":"https:\/\/bktkancelaria.pl\/?p=16396"},"modified":"2025-06-13T03:27:53","modified_gmt":"2025-06-13T01:27:53","slug":"legalizacja-pracy-cudzoziemcow-nowe-procedury","status":"publish","type":"post","link":"https:\/\/bktkancelaria.pl\/en\/legalisation-of-work-of-foreigners-new-procedures\/","title":{"rendered":"Legalisation of foreign workers 2025: New online procedures and key obligations for employers"},"content":{"rendered":"

The entry into force of the amendments to the laws on <\/span>legalisation of work of foreigners<\/span><\/strong> introduces significant changes to the way applications are made and to the obligations on employers. From 1 June 2025, all matters relating to <\/span>employment of foreign nationals<\/span><\/strong> will be available to be dealt with only electronically, mainly through the praca.gov.pl portal. At the same time, the legislator has tightened the <\/span>penalties for illegal employment of foreigners<\/span><\/strong> and added new obligations for entrepreneurs. Below, we discuss these key changes and explain, step by step, the process of using the <\/span>ICT system<\/span><\/strong>.<\/span><\/p>\n

If you have any questions on other issues related to the amended legislation, we recommend our earlier article: <\/span>EU Blue Card 2025 and key changes to the legalisation of foreigners' residence in Poland<\/span><\/a>.<\/span><\/p>\n

New requirements for employers and tougher penalties for illegal employment of foreigners<\/span><\/h2>\n

Due to a change in the regulations, which occurred at the beginning of June 2025, the <\/span>employers<\/span><\/strong> are subject to greater obligations and increased penalties in the context of <\/span>employment of foreign nationals<\/span><\/strong>. The changes aim to streamline the process, but also to make the work safer and more legal.<\/span><\/p>\n

Employer obligations - key aspects<\/span><\/h3>\n

First and foremost, <\/span>employer<\/span><\/strong> must ensure that it has a <\/span>foreigner<\/span><\/strong> a valid document authorising him\/her to stay in the territory of the Republic of Poland, issued at least for the period of work. This is a fundamental requirement for <\/span>legalisation of residence and work in Poland<\/span><\/strong>.<\/span><\/p>\n

In addition, <\/span>employer<\/span><\/strong> must ensure that the contract is presented to the employee in a language that he or she understands. This is an extremely important aspect of transparency and protection of rights <\/span>foreigners<\/span><\/strong>. At the same time, if the contract is drawn up solely in a foreign language, the entity entrusting the work must ensure that it is translated into Polish. This translation must be done by a sworn translator.<\/span><\/p>\n

Tougher penalties for illegal employment of foreigners<\/span><\/h3>\n

The amended legislation has significantly tightened <\/span>penalties for illegal employment of foreigners<\/span><\/strong>. Previous financial sanctions have increased, and now for each illegally employed <\/span>non-EU worker<\/span><\/strong> a fine of between PLN 3 000 and PLN 50 000 can be paid. This is a clear signal from the legislator that illegal <\/span>employment of foreigners<\/span><\/strong> will be severely punished.<\/span><\/p>\n

Refusal to enter a statement in the register: The most common grounds<\/span><\/h2>\n

Despite the correct submission of an application via the website, there are situations where <\/span>Office<\/span><\/strong> will automatically reject it. These are the so-called mandatory grounds for the issuance of a <\/span>Office<\/span><\/strong> decisions to refuse to enter a declaration in the register. It is worth knowing these in order to avoid unnecessary delays in <\/span>procedures for foreigners<\/span><\/strong>:<\/span><\/p>\n